The Microsoft Office suite has had over 85 million monthly users globally, which shows its extreme popularity and value.
Having programs such as Word, PowerPoint, and Excel available online has clearly been well received and showed there was a need to access documents anywhere and at any time.
There’s a fair percentage of us that will be familiar with Office, having likely used it for personal, professional, or educational purposes.
Yet, there’s still a lot of incredibly useful and easy features we’re not always aware of, which could really save us a lot of time and stress.
In this article, we’re going to give you a Microsoft 365 tutorial. We’ll aim to show you interesting tips and features in order to get the most out of it. By the end, we hope you’ll have learned a trick or two in which you can use straight away.
Read on to see the complete guide to Microsoft 365 programs.
1. The Smart Lookup Feature
Opening up several tabs to look up definitions or check facts on MS 365 software can be time-consuming and confusing. It can also be hard to do it on mobile devices which many of us now work on.
Office 365 allows you to check facts, and definitions, without actually leaving your screen.
All you need to do is highlight the word or phrase, right-click, and then choose Smart Lookup. You can then access Bing features to retrieve the best results, without ever leaving the document.
2. Restore Previous Work
Ever worked on something and wish you could go back to see what you had before, or even to get it back because it was better?
Well, now you can.
Microsoft Office 365 automatically saves previous file versions of your work, which you can then reaccess via Onedrive and Sharepoint.
To do this, all you have to do is click File>Info>View. A tab then opens where you can access all past versions of the document and restore anything you want. How handy is that?
3. Work Together On Documents
With Office 365 being online, it means you, your colleagues, students, etc can all work on the same document at the same time. This eliminates the frustrations of who has the final draft and constant emails back and forth.
Office 365 and Sharepoint allows you to share files easily and access the same documents in real-time. Therefore, you can make edits together while working quicker and more efficiently.
4. No Need To Worry About Power Cuts
If you have ever experienced the frustration of working on a document for hours, not saving it, and suffering a power, then you’ll appreciate this feature.
Office 365 has an automatic save function after every keyboard input. Put simply, as you type, your work is being saved to Onedrive.
This eliminates the need to constantly save your work every 5 minutes. Hooray!
5. Easily Manage Your Licenses
Something very important for employers.
If one of your employees leaves, just transfer the license to the new employee or anyone without a license. This eliminates the need to purchase a new one, thus saving you money.
6. The Excel Status Bar
When you highlight a range of numbers in Excel, the status bar will appear at the bottom showing you the average, sum, and total number count.
But did you realize you can add features to it?
All you need to do is right-click the status bar and select the features you need. It then adds them straight away.
7. Help Is At Your Fingertips
If you are not familiar with something in Excel, don’t frantically search the internet or watch how-to youtube videos.
You can simply ask Excel for help.
All you need to do is type what you want to do into the search bar and options will appear. Next, just click on the one that is relevant to you and you’ll be shown information on how to do it.
You can even type help into the search bar and common search queries will show up.
8. Stop Getting Bombarded With Emails
There’s nothing more frustrating, than when your boss sends an email to everyone, for then every one to send a reply back. These often one-word replies of ‘ok’ and ‘sure’ just fill up your inbox and the constant notifications are infuriating.
Well finally, this can be a thing of the past.
Open the message and click on Home. Then within the delete group option, click ignore. All future messages will be sent to your trash folder.
If you do need to undo this, go back to the more button and click ‘stop ignoring’.
9. Teams Will Transcribe
Teams is a wonderful piece of software that offers so much. Not only will it record your meetings, but it can also transcribe them too.
To do this is couldn’t be more simple. Open the recording and click edit. Under video language choose English (or whatever language you require), click ‘Auto-generate a caption file’, and then apply.
When you open a video in the future, the transcript has automatically been created.
10. Train Your Employees On Microsoft 365
This might actually be the most important pro tip on Microsoft 365 SaaS use. If your employees don’t know how to use this software at a high level, then it could make your workplace less productive instead of more productive. It happens all the time with new software implementation. Make sure your IT manager teaches your employees how to use Microsoft 365 programs or that all workers take a course on it from the start.
Microsoft 365 Tutorial For Beginners
Thank you for taking the time to read our Microsoft 365 Tutorial. This was designed to help broaden your knowledge of this awesome software and these were our top 10 favorite Office 365 tutorial tips.
If you enjoyed this article on our Microsoft 365 tutorial, then why not check out some of the other great content we have on our blog?
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