Things To Consider In Finding Office Space

considerations finding office space

Whether you work alone or with coworkers, office space is necessary for conducting business and meeting customers. It also reflects the company’s image and values.

Cost is an essential factor, but it should be weighed against value. Look for offices that offer more for the money you pay. Ensure the property has sufficient space to meet your needs and leaves room for growth.

Size

Choosing a space that is the right size for your team is essential. More office space is expensive and can cause distractions, but you need more space to grow your company as quickly as possible.

You can estimate the office space you need by using a square foot per employee calculation. Start by multiplying the number of employees in your business by the average square footage per employee outlined in office size standards.

However, it is also important to consider how your employees work and whether hybrid working is common. If your employees work primarily from home or use shared spaces for meetings, they may need fewer workspaces than a traditional office. Additionally, consider the possibility that your company will grow faster or slower than expected. This will affect how many workspaces you need to account for in the future. You can account for this by adding a buffer or safety margin to your initial calculations.

Convenience

With the shift to flexible working patterns, employees are looking for a space with more value than simply being an office. Find your ideal office space in Kanata that considers convenience an essential factor for them, and the right location can positively impact productivity, team morale, and business growth.

Having nearby amenities like places to eat, shop, and explore is essential for many businesses. It’s also helpful to consider whether the area offers meeting rooms and recreational areas for team meetings, ideation sessions, or even a quick break from work.

Finally, it is always wise to keep an eye on prices and compare prices for the area. Spending too little might mean a sub-par office in an undesirable area, or spending too much can cause a business to spend beyond its means and wind up with a large, unmanageable lease.

Technology

Whether you choose an agile workspace that offers a mix of private office space and collaborative open spaces or a traditional building with rigid walls and dedicated conference rooms, the right technology can make the difference in how well your team works.

For example, intelligent lighting systems can help save energy by dynamically adjusting to real-time usage and eliminating waste. The new generation of employees is more accustomed to working from home or in different locations, so offices need to prioritize flexibility.

Lastly, ensure the area has reliable, fast internet service to keep your business running smoothly. If the internet is slow or unreliable, it will impact your productivity and may lead to downtime. Ask about the internet speeds and capabilities of each property you consider, as it will make a significant difference in your workday. If the internet isn’t fast enough, you should invest in upgrading it or finding another location.

Security

Security is a significant concern regardless of the type of office space you have. Business owners store pricey business equipment, valuable legal documents, and petty cash, all of which can be targeted by thieves. Office security measures include alarm systems, doorbells and intercoms, and video surveillance.

Another consideration for offices and work spaces is location. You know what they say: it is all about location, location, location! How well does an office building and neighborhood fit your business model? For instance, you should choose a location close to the post office and grocery stores if your staff members must make regular journeys there.

The time investment involved in finding office space can be lengthy, but your decisions can significantly impact your company. Determine your needs and work with a commercial broker who understands the market to find an office that fits your current and future growth plans. Next, confirm that the conditions of your lease guarantee your company’s survival. This will provide an easy transfer to new locations, should that become necessary.